Manuscript Preparation GuidelinesA proceedings volume for the conference will be published. In order to be included, a hardcopy of your paper, as well as a digital version on an IBM-compatible diskette (3.5" floppy, 100 MG Zip disk, or CD) must be submitted by October 16, 2004. All papers will be peer-reviewed and returned to the authors for revision if necessary. We are dedicated to getting the proceedings published in a timely manner. You can greatly facilitate this process by carefully following the manuscript submission guidelines below. We will follow the style used for Southwestern Naturalist. For more specific guidelines please refer to the "Instructions for Authors" available on the web at: http://www.fhsu.edu/biology/Eberle/SWNatInstructionsAuthors.pdf Questions regarding manuscript preparation and submission should be directed to Dr. Cathryn Hoyt, Editor, Chihuahuan Desert Research Institute, at 432/364-2499 or email at manager@cdri.org. Manuscript AssemblyManuscripts should be assembled in the following order in separate files: Text Literature Cited Appendices Tables (do not embed in text) Figure Captions Figures (do not embed in text)
TextSubmit a hard copy of your manuscript along with computer files on an IBM-compatible disk by October 15, 2004.
Microsoft Word is preferred for the text files. Use a 12-point font such as Times New Roman and single-space the entire document. Type text flush with the left margin but leave the right margin ragged. Number the pages and use the same font and font size throughout the entire text.
The title of your paper should be in all capital letters. Under the title, indicate the author(s) name, affiliation, and location. For example: C.A. Hoyt, Chihuahuan Desert Research Institute, Fort Davis, TX. manager@cdri.org Place an asterick (*) after the name of the corresponding author.
Following the title and author information, include a 100-word abstract that succinctly informs (rather than describes) the purpose, results, and conclusions of your paper.
The manuscript text should be indented 1.2 cm (0.5 in.) at the beginning of each paragraph. Do not put a line between paragraphs.
Primary headings (Methods, Results, Discussion) are typed in capital and small capital letters and followed by an em dash (—). Do not put a space before or after the dash.
Secondary headings (Data Collection and Analysis)are typed in uppercase and lowercase letters, italicized, and followed by an em dash (—). Do not put a space before or after the dash.
Literature CitedIn text, use the author-date method of citing a reference. In the text, citations are in chronological order, not alphabetical order (except those in the same year), and they should be separated by a semicolon. Example: "The traps were based on Tauber's original design slightly modified by Hall (1990). Other investigators (Tauber, 1974; Solomon & Silkworth, 1986; Holloman, 1990; Hoyt, 1990; Huebner 1990a, 1990b)...." Note the italicized "a" and "b" for multiple entries by the same author(s) during a single year.
In the Literature Cited section, arrange citations in alphabetical order by the last name of the first author. "von", "de", etc. are alphabetized under the "Vs" and "Ds" etc. Be sure these words are included with citations in the text (e.g., de Vega, 1930).
In the Literature Cited section, the names of the authors are written with capitalized first letters and small capitals for all other letters (including the word and). Example: Mehringer, P. J., D. P. Adam, and P.S. Martin). Put a space between initials and a comma and space before the word "and."
As a courtesy to those who do not speak English as their first language, please do not abbreviate journal titles, agency, or publisher names.
Only published material should be included in the Literature Cited section. There is little point in listing a reference that no one can obtain. If you must refer to unpublished data or personal communications, do so paranthetically in the text.
Remember that every entry in your Literature Cited section must have a citation in the text!
TablesTables should not be embedded in the text, but submitted as separate files. Be sure to refer to your table in the text so we know where to place it.
The format for the table title is: Table 1—Annual above-ground....
Tables should be formatted in the "Table" function of Microsoft Word. If unable to use the table function, make sure that your columns are separated by tabs, not spaces.
Figures CaptionsFigure captions should be sequentially numbered and submitted in a separate file.
The format for the caption is: Fig. 1—Trap localities and climate...
FiguresPhotographs and illustrations (charts, maps, drawings) are called "figures." Refer to each in the text and number them. Put figure captions on a separate sheet—do not put figure captions on figures.
Figures should be of professional quality. Be sure to lightly write the figure number and author on the back of each hard copy image.
Color illustrations are expensive to print. All color printing costs must be borne by the author (approximately $1,500 per image). Contact the editor before submitting color images.
Do not make 3D figures for pie charts or bar graphs. These do not reproduce well and tend to be difficult to read.
Photos: Submit original slides for the sharpest reproduction quality. Black and white prints reproduce better than color prints. To suggest crop marks, make a photocopy of the image and place crop mark on the photocopy. Do not write on the original image!
Digital images: Submit all digital images as high-resolution TIFF images (300 pixels per inch or higher). We cannot print images in PowerPoint.
Maps: Create maps in black and white if possible. If color must be used, the author will be charged for the color work (approximately $1,500 per image). Maps should include a scale and north-arrow.
For More Detailed Information and Examples
See the Instructions for Authors at http://www.fhsu.edu/biology/Eberle/SWNatInstructionsAuthors.pdf
Contact: Dr. Cathryn Hoyt Chihuahuan Desert Research Institute P.O. Box 905 Fort Davis, TX 79734 432/364-2499
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